A parallel program with its own authors, its own review, its own viewer and its own place in the app — running alongside the spoken sessions rather than inside them.
Where posters come from
- Converted from accepted abstracts (Chapter 12).
- Imported from a spreadsheet (Chapter 13).
- Created by hand.
What you set up
When authors may upload their poster files.
PDF, PowerPoint, image — any combination. Optionally allow supplemental files alongside the poster itself.
Whether delegates may ask the author questions through the viewer. Authors are emailed when a question arrives and answer from their hub.
Whether posters are reviewed before publication. One reviewer per poster; approve, request revision, or reject.
The viewing window and who may view moved to the Poster Viewer product — the gallery is its own module now, with organization-level templates and one published instance per event.
The poster review switch only appears — and only functions — while the Review & Approval product is also enabled on the event. Turn that off and poster review stops, whatever the poster setting says.
Board numbers and poster sessions
Posters carry a board number and a location, and can be attached to a session of type Poster so they appear in the program at a particular time. Digital signage has a dedicated poster-session screen that lists what is on which board.
The author's experience
Poster author Authors work in the hub exactly as speakers do. Their to-do list carries upload, revision and unanswered-question items, each with its deadline.
Papers on Demand — the third content line
On-demand papers run exactly the way posters do, with a video where the poster file would be. They arrive the same three ways — converted from acceptances (the committee's accepted — paper on demand decision), or created by hand — carry authors with one marked primary, and collect their upload against their own window. Two differences matter: every author may upload, not only the primary; and the primary file is strictly a video (MP4, MOV or WebM), with its own size cap set on the module, separate from the Internet Uploads limit.
Paper authors work in the hub like everyone else: an upload to-do until the video is in, then nothing. There is no review step for papers — quality control happened upstream, in the call.
Publishing: the three galleries
What the outside world sees of abstracts, posters and papers is decided by the three viewer modules — Abstract Viewer, Poster Viewer and Paper Viewer. Each one publishes a branded, searchable gallery from a template: your organization keeps a template library, an event publishes one live instance with its own header, dates and overrides, and a template can be scoped to a single event and promoted later. Each gallery has its own viewing window and its own public-versus-attendees decision, entirely separate from upload windows.
The galleries show only what is genuinely ready: communicated acceptances in the abstract collection, published file-carrying posters (approved ones, while review is on), and published papers with a ready video. Where an abstract became a talk, a poster or a paper, its gallery entry links through, and the destination links back. The full settings for all three live in the companion catalog.