A complete second content line running alongside the spoken program — its own authors, uploads, board numbers, review, and a branded public gallery.
What it is
Posters are first-class content, not presentations with a flag. They carry their own authors, categories, board numbers and physical locations, and they can be attached to poster sessions so they appear in the program at a time. The designed public gallery is its own module — the Poster Viewer — which this module feeds.
What it changes
The board-number spreadsheet disappears: assign numbers in bulk, in table order, with an optional prefix. Authors upload their own files against a window instead of emailing PDFs. And the poster hall gets a digital twin that outlives the two hours it was physically up.
The poster hall
Bulk-assign board numbers with an A- prefix, attach the set to a poster session, and put a Beacon poster-session screen at the entrance listing what is on which board.
The online gallery
A public viewer open for a month after the meeting, searchable and filterable by track, with delegates asking authors questions directly.
The reviewed poster
Every poster approved before it reaches the gallery, with authors emailed to revise and resubmit.
What you can do
- Create posters by hand, import them from a spreadsheet, or convert them from accepted abstracts.
- Manage authors with one marked primary, plus categories, tracks and free tags.
- Assign board numbers in bulk in table order, with a prefix and a location; clear them again in bulk.
- Link posters to poster-type sessions, in bulk.
- Collect author uploads against their own window, in the formats you allow, with optional supplemental files.
- Run single-reviewer review with approve, request-revision and reject outcomes.
- Let delegates ask authors questions, and let authors answer from the portal or the app.
- Feed the Poster Viewer's branded gallery, and the poster section of the Attendee App.
Settings
| Setting | What it controls | Default |
|---|---|---|
| Upload window opens / closes | When authors may upload. Blank at both ends means whenever the module is on. | Always open |
| Accepted file formats | PDF, PowerPoint, images — any combination, at least one. Enforced at upload. | |
| Allow supplemental files | Extra files alongside the poster itself, such as a video. Supplemental files bypass the format restriction entirely. | Off |
| Review & approval for posters | Posters go through review before appearing in the viewer. Requires the Review & Approval module. | Off |
| Attendee Q&A | Delegates may ask authors questions from the app; authors answer in the portal or the app. | Off |
The review toggle only appears, and only functions, while Review & Approval is also enabled. Switch Review & Approval off and the review setting is preserved but inactive — the gallery and the app treat every published poster as visible until review is switched back on. Earlier releases erased the stored value on save; that no longer happens.
The viewing window and public-versus-attendees access control used to live here. They now belong to the Poster Viewer module, which owns the branded gallery. Existing events were migrated automatically.
Review & Approval, for poster review only. The maximum file size comes from Internet Uploads, not from here.
Poster review is deliberately simple — exactly one reviewer per poster, no rounds, no questionnaire. There is no export of the poster list, board assignments or questions anywhere in the module; analytics are view-only in a dialog. Poster questions have no moderation queue — a question goes straight to the author, who can answer or hide it.