Rostrum

Videos

Rostrum at work, in six short videos

Each clip follows one job through the real product, from start to finish. Every clip is narrated, with captions in five languages and its transcript below it.

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One abstract, from the call to the room signAn author submits, a reviewer scores, the committee accepts, and the talk goes onto the program and the door of its room.1:53 · narrated, with captions
Read what the video shows
  1. This is one abstract’s journey through Rostrum, from the call for abstracts to the sign outside the room where it’s presented.
  2. The call has its own public page. Authors sign in with a code we email them. There’s no account to create and no password to remember.
  3. The author pastes the title and the abstract, chooses oral presentation and a category, and adds a couple of keywords. They confirm they’re presenting, answer the disclosure question, and submit.
  4. Because it’s filed under Imaging, Rostrum sends it straight to a reviewer who covers Imaging.
  5. The reviewer finds it waiting in their queue, reads it, scores it against the meeting’s questionnaire, and recommends it for an oral session.
  6. On the committee’s side, every abstract is ranked by its scores. The organizer accepts this one as an oral presentation and tells the author, in the same batch as every other decision.
  7. One click turns the accepted abstract into a presentation, with the author already attached as its speaker.
  8. It waits beside the program, in the tray of talks that haven’t been placed yet.
  9. The organizer drags it into the Free Papers session in Hall 2C, and it’s on the program.
  10. And on the day, it’s on the sign outside Hall 2C. One record, the whole way through, with nothing retyped between steps.
A speaker uploads slides, with no passwordFrom the emailed link to slides uploaded and checked, without an account.0:43 · narrated, with captions
Read what the video shows
  1. Speakers don’t need an account. They get a personal link by email, and one click opens their page for the meeting.
  2. It shows what’s needed from them and by when. Here, it’s the slides for one talk.
  3. Everything about the talk is in one place: the session, the room and the time.
  4. They choose their slides and upload them. Every version they send is kept.
  5. Before they finish, they can check exactly what will be shown in the room.
  6. And that’s it. Their list is clear, with nothing left to do.
Chasing late speakersOne deadline, automatic reminders, and a reminder by hand to exactly the speakers who still owe files.0:54 · narrated, with captions
Read what the video shows
  1. Chasing slides starts with one deadline for the whole meeting.
  2. The organizer sets when uploads open and close, and how long before each talk the files are due.
  3. Reminders go out on their own: 7, 3 and 1 day before the deadline, at 8 AM, venue time.
  4. To chase today, they send the same reminder by hand.
  5. The Missing Files filter picks out exactly the speakers who haven’t sent anything. Here, 9 of 24.
  6. Each of them gets one email listing every talk they still owe.
  7. Every reminder is on record, and the automatic ones never send anyone more than one a day.
Building the program with AthenaDescribe the program in plain words, review Athena’s draft, and create every room and session in one click.0:53 · narrated, with captions
Read what the video shows
  1. A new meeting: the dates and the venue are set, and nothing is scheduled yet.
  2. The organizer opens Athena, Rostrum’s assistant, and describes the program the way they’d describe it to a colleague: the days, the rooms, the sessions and the breaks.
  3. Athena drafts every session with its room and its time. Nothing is created until the organizer says so.
  4. One click creates the rooms and the sessions.
  5. Here’s the whole first day on the agenda grid.
  6. And day two, closing plenary included. Any session can be dragged to a new room or time, and Rostrum flags a clash.
The door sign follows the scheduleA session moves to another room, and the sign on the door picks the change up on its own.0:25 · narrated, with captions
Read what the video shows
  1. This is the sign outside Hall 2C, showing the day’s sessions in that room.
  2. The organizer moves a session, Imaging I, from Hall 1 to Hall 2C, and confirms.
  3. Nobody touches the sign. On its next refresh, Imaging I is on it, with its talks and speakers.
Show day: a speaker calls for a techThe room computers live, the crew by zone, a Call tech button, and the text that reaches the right tech’s phone.0:45 · narrated, with captions
Read what the video shows
  1. On show day, every computer at the meeting reports in live: Speaker Ready, the reception desk and the rooms.
  2. Every room has a tech, organized by zone, with a lead over all of them.
  3. In Hall 1, a speaker has no sound. The computer in the room calls a tech with one button.
  4. The tech covering Hall 1 gets a text within seconds.
  5. It opens their page, with their rooms live.
  6. From the hallway, they can see the room’s computer and the controls for it. No laptop needed.

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